EEU Tender for GC (Gas Chromatograph)
Reference Specification for test setup having GC (Gas Chromatograph) with HEAD SPACE AUTO SAMPLER to carry out Dissolved Gas Analysis of insulating oils as per International Standard ASTM-3612-02 Method - C
1. Accounting, Inspection and Auditing
1.1 The Supplier shall keep accurate and systematic accounts and records in respect of the Goods and Related Services hereunder, in accordance with internationally accepted accounting principles and in such form and detail as will clearly identify all relevant time charges and costs.

1.2 For the purpose of the examination and certification of EEU's accounts; or any examination of the economy, efficiency and effectiveness with which EEU has used its resources, the Federal Auditor General and the Public Procurement and Property Administration Agency or its auditors may examine such documents as he may reasonably require which are owned, held or otherwise within the control of the Supplier and may require the Supplier to produce such oral or written explanation as he considers necessary. The Supplier acknowledges that it will fully cooperate with any counter fraud policy or investigation carried out by authorized body at any time.

2. Data Protection
2.1 The Supplier shall comply with all applicable data protection legislation. In particular the Supplier agrees:
(a) To maintain appropriate technical and organizational security measures;

(b) To only process Personal Data for and on behalf of EEU, in accordance with the instructions of EEU and for the purpose of performing its obligations under the Contract;

(c) To allow EEU to audit the Supplier's compliance with the requirements of this Clause on reasonable notice and/or to provide EEU with evidence of its compliance with the obligations set out in this Clause.

2.2 The Supplier agrees to indemnify and keep indemnified EEU against all claims and proceedings and all liability, loss, costs and expenses incurred in connection therewith by EEU as a result of any claim made or brought by any individual or other legal person in respect of any loss, damage or distress caused to that individual or other legal person as a result of the Supplier's unauthorized processing, unlawful processing, destruction of and/or damage to any Personal Data processed by the Supplier, its employees or agents in the Supplier's performance of the Contract or as otherwise agreed between the Parties.

3. Statement on Quantity and Value of the Supplied Goods
3.1 If requested by EEU, the Supplier shall provide EEU within 30 days of each quarter year of the date of the Contract and within 30 days of termination of the Contract a statement giving accurate and complete details of the quantity and value of the Goods and Related Services supplied by the Supplier pursuant to the Contract during the year ending on the date of such anniversary or, in the event of termination of the Contract, during the period from the date of the Contract or the date of the last such statement submitted by the Supplier to EEU (as appropriate) to the date of termination of the Contract. The statement shall include accurate details of the identity of EEU to which the Goods and Related Services were supplied pursuant to the Contract. The format and level of detail of the statement shall be agreed between EEU and the Supplier in writing.

3.2 The Supplier shall keep at its normal place of business detailed, accurate and up to date records of the quantity and value of the Goods and Related Services supplied by it to EEU, on or after the date of the Contract and pursuant to the Contract together with accurate details of the identity of EEU to which such Goods and Related Services were supplied. Subject to any other auditing process being agreed between EEU and the Supplier in writing, EEU shall be entitled by prior appointment to enter the Supplier's normal place of business during normal office hours and to inspect such records in order to verify whether any statement supplied by the Supplier to EEU is accurate and complete.

4. Review
4.1 The Supplier shall attend formal review meetings (each such meeting being a "Review"), as required by the Authorized Officer, to discuss EEU's levels of satisfaction in respect of the Goods and Related Services supplied under the Contract and to agree any necessary action to address areas of dissatisfaction. The Supplier will not obstruct or withhold its agreement to any such necessary action. Such Reviews shall be attended by duly authorized and sufficiently senior employees of both EEU and the Supplier together with any other relevant attendees. The Parties shall agree a standing agenda for such Reviews.

5. Performance Security
5.1 The Supplier shall, within fifteen (15) days from signing the contract, provide a Performance Security for the due performance of the Contract in the amount specified in the SCC.

5.2 The proceeds of the Performance Security shall be payable to EEU as compensation for any loss resulting from the Supplier's failure to complete its obligations under the Contract.

5.3 The Performance Security shall be denominated in currency specified in the SCC, and shall be in the form of cash, cheque certified by a reputable bank, letter of credit, or Bank Guarantee in the format specified in the SCC.

5.4 The Performance Security shall be discharged by EEU and returned to the Supplier not later than twenty-eight (28) days following the date of completion of the Supplier's performance obligations under the Contract, including any warranty obligations, unless specified otherwise in the SCC.

5.5 Notwithstanding the provision of Sub-Clause 50.2 above, the Performance Security may be returned to the Supplier where the Procurement Endorsing Committee ascertains that the noncompliance of the Supplier does not affect the interest of, or entail additional cost on EEU and is not due to the fault of the Supplier.

5.6 EEU shall be required to submit any document in its possession in relation to a procurement in which it authorizes the return of the Performance Security to the Supplier and account for its action under the preceding Sub-Clause 50.5 of this GCC to the Public Procurement and Property Administration Agency or other competent body if and when required to do so.